Privacy agreement

1. Introduction

Shanghai Qinke Industrial Co., Ltd. wishes to clarify to you that we will manage your personal data in accordance with Article 13 of the General Data Protection Regulations (GDPR).

In many cases, we will process your personal data. The following will introduce how we collect, process, and protect your personal data.

2. General information about personal data processing

2.1 Personal Data

Personal data refers to any information that can establish contact with you or be used to identify you.

2.2 Your Rights

When we process your personal information, you can enjoy specific rights granted by GDPR, and we attach great importance to these rights. Every time we process your personal data, you can enjoy the following rights:

2.2.1 Access Rights (GDPR Article 15): You have the right to confirm whether your personal data is being processed, and if it is being processed, you have access to that personal data and the information specified in GDPR Article 15.

2.2.2 Right to Correct and Delete (GDPR Articles 16 and 17): You have the right to request the correction of false personal data related to you, without unreasonable delay, and if necessary, to request the improvement of incomplete personal data. If the reasons listed in Article 17 of GDPR apply, and if relevant data is no longer needed to achieve the intended purpose, you have the right to request the deletion of your personal data without unreasonable delay

2.2.3. Restriction of Processing Rights (GDPR Article 18): If the circumstances described in GDPR Article 18 apply, and if you withdraw your "consent to processing" opinion during the review period, you have the right to limit your data processing to storage only

2.2.4. Data Migration Rights (GDPR Article 20): If the circumstances listed in GDPR Article 20 apply, you have the right to obtain your personal data in a machine readable universal structured format or request the transmission of such data to third parties

2.2.5. Right of Objection (GDPR Article 21): If data is processed in accordance with GDPR Article 6 (1) (f) (for the purpose of safeguarding legitimate interests), you have the right to object to such processing at any time due to personal special circumstances. Afterwards, we will no longer process your personal data unless we have sufficient and reasonable legal basis that precedes the interests, rights, and freedoms of the parties involved, or unless such processing is aimed at maintaining, exercising, or defending legal requirements

2.2.6. Right to appeal to supervisory authorities: According to Article 77 of GDPR, if you believe that processing your data violates data protection regulations, you have the right to appeal to supervisory authorities. The right to appeal can especially be filed with the member country where your permanent residence, workplace, or suspected infringement occurred.

2.3 Transfer of data to third countries (non EU countries)

We may sometimes transmit personal data to third countries outside of the European Union. In this regard, we will ensure that appropriate data protection is provided in accordance with European standards.

We have reached an internal group agreement on data protection and transmission using standard contract terms.

If data is transmitted to Shanghai Qinke Industrial Co., Ltd. Group and regions outside the European Union/European Economic Area, we have ensured that the recipient provides sufficient data protection and determined the level of personal data protection through standard contract terms or other methods recognized by GDPR. We will regularly review our processing methods.

2.4 Data Security

Shanghai Qinke Industrial Co., Ltd. is committed to maintaining reasonable and appropriate physical, electronic, and procedural safeguards in accordance with Article 32 of the GDPR to prevent unauthorized personnel from processing, losing, damaging, or accessing personal data. Shanghai Qinke Industrial Co., Ltd. will take technical and organizational measures to ensure compliance with data protection regulations when transmitting data to external service providers.

2.5 Contact Information

If you encounter any problems accessing this website or have any questions or ideas about data protection, please contact:

Data Protection Officer

Address: Room 1203-1204, No. 1759 Zhongshan North Road, Shanghai

Postal code: 200061

Tel: 0086 21 6107 9000

Fax: 0086 21 6107 0220

Email: sales@sinocopy.com

3. Business partners (suppliers, customers)

3.1 Control Party

If you and/or your institution conduct business with Shanghai Qinke Industrial Co., Ltd., we may need to process your personal data in many ways.

The controlling party of your data is an entity of Shanghai Qinke Industrial Co., Ltd. that has business dealings with you. The relevant entities are indicated in the footer of every email, business letter, and other official communication we send to you.

3.2 Personal Data and Purpose

We will process your personal data for the purpose of fulfilling the contract (including registering your procurement information so that you can enjoy relevant procurement benefits) in accordance with Article 6, Paragraph 1 (b) of GDPR. This includes your company's contact information data (name, company phone number, company email, company fax).

3.2.1 Contract obligations: Personal data required for the performance of the contract or quotation will be deleted within 6 months after the termination/performance of the contract; During this period, relevant data will be retained, but only for response to queries. If there are open invoices, the relevant data will not be deleted until the expenses are settled. The data required by law to be retained will be archived according to legal deadlines. We only process data to exercise our rights and fulfill our obligations in relation to specific contracts. The scope and content of processing shall be subject to the terms of the contract

3.2.2 Legal interests: In certain circumstances, we may need to contact you regarding matters that are not directly related to the performance of the contract. This may include general instructions, inquiries, requests, etc. At that time, we may process your data for our legitimate interests. Legal interests stem from the benefits of using, maintaining, or establishing business relationships with customers, related parties, suppliers, and other business partners, as well as the benefits of maintaining personal contact with contacts

3.2.3. Your rights: The rights mentioned in Article 2 shall apply.

4. Marketing

4.1 Control Party: The control party of your data is an entity of Shanghai Qinke Industrial Co., Ltd. that has business dealings with you. The relevant entities are indicated in the footer of every email, business letter, and other official communication we send to you.

4.2 Personal Data and Purpose: We will process your data for direct marketing purposes, especially by sending marketing emails and/or text messages based on your interests. We will process your data in accordance with Article 6 (1) (f) of the GDPR when we wish to promote new products and services to you and share other news and information related to our business relationship. Each data subject has the right to refuse such data processing; If you exercise this right, we will stop processing your data for direct marketing purposes. If your data is stored solely for direct marketing purposes, we will delete it after you raise objections

If we have no previous business contact with you, we will only contact you after you provide clear informed consent.

This website or mobile application (hereinafter referred to as "this website") is owned and operated by Shanghai Qinke Industrial Co., Ltd.

4.3. Your rights: The rights mentioned in Article 2 shall apply.

5. Applicant

5.1 Control Party

The entity of Shanghai Qinke Industry Co., Ltd. that publishes the recruitment information for the job you are applying for is the data manager. The recruitment information indicates the contact information of the data manager and relevant data protection officers. If you have any questions about data protection and data privacy, you can raise them through the following methods: sales@sinocopy.com

5.2 Personal Data Collection and Processing

In addition, when accessing our job portal, you will need to provide additional personal information to complete your application. According to Article 6 (1) (b) of the GDPR, we will only require you to provide necessary information during the application process.

Please note that without providing relevant data, we may not be able to process your application.

This type of data may include, but is not limited to:

1. Manage data (contact information)

a. Position

b. Name

c. Address

d. Email

e. Phone number

f. Citizenship/Work Permit

2. Academic and professional information (resume and cover letter)

a. Resume

b. Work experience

c. Other necessary application information

Please note that all other information you have chosen to share with us is voluntarily provided and may be subject to processing.

5.3 Explanation of personal data usage and purpose

We will collect and process your personal data and accept your job application to Shanghai Qinke Industrial Co., Ltd. In other words, we will process your data according to your request and advance contract signing. We will also collect your personal data and inform you of future job opportunities at Shanghai Qinke Industrial Co., Ltd. If there are job opportunities that match your personal information after your first application, we will notify you.

If you are hired, we will fulfill our employer's responsibilities by transferring your data to your personal file. At that time, we may also request you to provide more necessary personal data in order to officially register your employee identity. Before collecting data, we will provide you with sufficient explanations.

5.4 Data retention

After the application process is completed, the application data of non employed job seekers will be deleted within 12 months, and the application data of employed job seekers will be stored in their personal files. To inform you of future job opportunities, we will retain necessary data for a period of 12 months.

5.5 Data Recipient

Only the human resources team responsible for reviewing your application can access your application data. We will not provide your personal data access rights to any party outside the organization of Shanghai Qinke Industrial Co., Ltd. Given that Shanghai Qinke Industrial Co., Ltd. adopts a matrix organizational structure and functional hierarchy that breaks company boundaries, your application data may be accessed by employees other than the legal entity you are applying for.

But the data is stored within the EU and is kept by B.V., a Dutch company based in Shanghai Qinke Industry Co., Ltd. They represent us in processing data, so we must obtain access to this data. We use TLS encryption to ensure the security of internet data transmission.

Considering our functional hierarchy and service providers, we may need to grant access to individuals outside the EU. To ensure the proper protection of your personal data, we have signed a data exchange contract containing EU standard clauses in accordance with Article 46 (2) (c) of the GDPR. These contracts help provide data protection comparable to that of the European Union.

We will not process your personal data beyond the purpose of your application, except as explicitly stipulated by law.

5.6 Your Rights

Apply the rights mentioned in Article 2.

6. Website

6.1 Control Party

Regarding your activities on our homepage, the controlling party for your data is Shanghai Qinke Industrial Co., Ltd. B.V.

Shanghai Qinke Industrial Co., Ltd. B.V. (and its affiliated parties, hereinafter referred to as "Shanghai Qinke Industrial Co., Ltd."). Once any entity (hereinafter referred to as the "Customer Company") accesses and uses this website through employees (hereinafter referred to as the "User"), it means that the Customer Company and the User acknowledge and agree that this Privacy Statement and the General Terms of Use of this website (hereinafter referred to as the "Terms of Use") apply to such access and use and are binding on the Customer Company and the User, including the limited liability, compensation Applicable laws and regulations on submission of jurisdiction.

6.2 Personal Data

Some data is provided directly by the user. Some data is obtained by observing the interaction between users and this website, as well as the products and services of Shanghai Qinke Industrial Co., Ltd. Shanghai Qinke Industrial Co., Ltd. collects data in various ways, including technologies such as web forms, cookies, network logs, and software on users' computers or other devices. Regardless of the method used, Shanghai Qinke Industrial Co., Ltd. believes that it is crucial to handle your data with caution and help maintain the privacy of client companies and users.

Visiting this website - When users visit this website, the system will automatically collect general information (i.e., not collected through registration). The website server stores the following data by default:

• Name of user network service provider;

• The website before the user redirects to this website;

• The webpage accessed by the user on this website; and

• User IP address.

This information will be analyzed anonymously and will only be used to enhance the attractiveness, optimize content, and improve functionality of this website. The legal basis for processing such personal data can be found in Article 6, Paragraph 1 (f) of the GDPR.

Registration - When registering to use this website, users need to provide specific personal information (such as customer company name and full user name, email address, mailing address, phone number, and mobile phone number). We will process these data in accordance with Article 6 (1) (b) of the GDPR. For the data received during the registration process, Shanghai Qinke Industrial Co., Ltd. will be used to process and fulfill orders, notify users of order status, and provide other services to users. You can change or delete personal information in your account at any time. For data that does not need to be retained or used according to specific circumstances (such as open claims), the system will automatically delete it after being retained for up to 6 months

6.3 Purpose

Shanghai Qinke Industrial Co., Ltd. will use the collected data for various purposes, including:

Communicate with customer companies and users on order, product, service marketing discounts, and security status updates,

• Update data files, maintain and keep customer accounts up-to-date,

• Conduct personalized communication, such as creating personal or customer catalogs, or recommending products or services,

Improve this website and the services provided through it,

• Preventing or investigating the misuse of this website or the provision of services through this website, and

Allow third parties to provide technology, logistics, and other services.

All information collected by Shanghai Qinke Industrial Co., Ltd. on or through this website is the property of Shanghai Qinke Industrial Co., Ltd; Shanghai Qinke Industrial Co., Ltd. will not sell any personal information ("personal data") related to customer companies or users for commercial purposes.

However, Shanghai Qinke Industrial Co., Ltd. has the right to use and disclose personal data under the following circumstances:

To confirm that the client company or user has complied with the contracts or applicable laws signed by them if necessary;

Between affiliated parties of Shanghai Qinke Industrial Co., Ltd;

In the process of business merger or sale;

To respond to legal regulations, legal procedures, or legitimate requests, including requirements from law enforcement agencies or other government agencies;

To combat fraud or safeguard the interests of Shanghai Qinke Industrial Co., Ltd; or

To protect life and safety.

6.4 Your Rights

Apply the rights mentioned in Article 2.

7. Cookies

Most web browsers automatically accept cookies, but they can also make adjustments to block them. Please note that after blocking cookies, users may not be able to log in or use other interactive features of this website or services that rely on cookies to run. In addition, if cookies are deleted after leaving this website, any settings and preferences controlled by the corresponding cookies will also be deleted and may need to be recreated.

8. Google Analytics

As for Google Analytics, we will provide appropriate data protection through the privacy protection agreement stipulated in Article 45 (1) of the GDPR. (For more information about Google Analytics, see below.) This website uses Google, Inc